Andrea Stewart

Andrea M. Stewart, Town of Malone Budget Officer

Andrea Stewart was appointed Town of Malone Budget Officer, Confidential Secretary and Bookkeeper to the Supervisor, currently serving her 6th - four year term. She was first appointed in 1990 and has held the position since. Andrea is a member of the New York State Government Finance Officers Association (GFOA) she began her membership about 6 years ago.

Andrea began her employment with the Town of Malone 12/2/1985, serving as an appointed Town Clerk, Receiver of Taxes, Registrar of Vital Statistics and Town of Malone IDA Secretary/Treasurer 1985 - 1989. She served as Town of Malone Deputy Supervisor for 2 - four year terms 1990 - 1997.

Previous Positions Held:

Receiver of Taxes for Malone Central School taxes (1986-87)

Served as a District Director for the New York State Town Clerks Association (1986-89) for Franklin, Clinton, Essex, and St. Lawrence County

Served as a regional liaison for NYS Racing and Wagering assisting local entities with Games of Chance license and reporting matters (1986-89)

Current Term Expires: 12/31/2013

Town of Malone Budget Info/Facts

The Town of Malone utilizes the calendar year, January - December as the Fiscal Year.

The Budget process begins in mid-August, with the Budget Officer requesting information from all departments.  All department requests/estimates are due back to the Budget Officer no later than September 20th.  It is the duty of the Budget Officer to prepare estimates if one is not submitted. 

The tentative budget must be completed and filed with the Town Clerk by September 30th, and must be presented to the Town Board at a regular or special meeting on or before October 5th, in accordance with NYS Town Law.

Once the town board reviews and makes changes to the tentative budget and upon completion of those changes, the budget is then called the preliminary budget.  A public hearing must be held on the preliminary budget, with a legal notice of public hearing to be published in the official newspaper and posted on the signboard of the town.  At least five days shall elapse between the first date of publication and the date of the hearing, and the hearing must be held no later than the Thursday following the November Election.

Adoption of the budget must take place no later than November 20th.

The Town is tax exempt.  Being a government municipality we have a blanket exemption.  Our Tax Exempt number is 15-6001023, and if you need a tax exempt form, just contact the office.

The Town of Malone uses Purchase Orders to buy materials and supplies for any Town department.  The Town of Malone pays by an original invoice or by a signed voucher, with bills presented to the Town Board for review and approval in conjunction with Town Board meetings, which are held on the second and fourth Wednesday of each month.  Some alterations may be made to the meeting schedule, due to holidays, etc, but are preceded by a legal notice in order to notify the public of the change in schedule.

2010 Preliminary Budget

The Town Board held work sessions on October 7^th and 21^st, and individually conferred with staff and department heads during the month to gather more data.  After a final review during the Town Board meeting held on October 28, 2009, it was determined that a public hearing on the 2010 budget shall be held on November 5^th at 6:00PM at the Town office.

 A summary of the decisions made during all work sessions are:

 1.  Most contractual amounts were put back to the 2009 figures (which were also cut back significantly in 2008)

2.  Deleted one medium equipment operator position at the highway dept. (this particular position has been vacant for a few months due to a death.  Board decisions are that we are now using one man on a plow)

3.  Deleted a request for a highway pickup truck

4.  reduced revenue projection for burning permits

5. Highway clerk post - hours were cut (reinstated hwy clerk to 40 hr post at the public hearing)

6.  Supt of Highways salary @ $38,000 – no stipend for Landfill Overseer post (was $10,000); Deputy Supt salary cut from $6,000 to $4,000.

7.  Salary amounts set for all salaried staff; no increase in hours for Floater (Deputy) Clerk – still at 24 hr. per week (was cut from 30 to 24 hr in 2009); increase in data collector hours from 20 to 30 per week for Revaluation work

8.  Allotted $185,000. Toward road reconstruction work – preferring work to be done on Webster Road and Stone Road

9.  Discussion pertaining to use of Town Vehicles/Hwy trucks – work related only- as needed; may consider paying mileage, as needed.

10. Finalized a contract for Fire Protection for 3 years – for 2009 for 171,000; 2010 @ 205,000; 2011 @ 205,000

Inside Village:  $2.60 per thousand of assessed value ($2.602293)

           - An increase of $.03 per thousand over the 2009 rate (+1.17)

Outside Village:  $7.31 per thousand of assessed value ($7.311749)

          - A decrease of $.02 per thousand over the 2009 rate (-.28%)

Using these preliminary rates, someone with a house assessed at 50,000 within the village limits would pay $130.00 in town taxes (an increase of $1.50 from 2009);  for a house in the town assessed at 50,000 the amount due would be $365.50 (a decrease of $1.00 from the 2009 amount).

With a 100,000 assessment, the amount would be: $260.00 Village; $731.00 Town.

Remember, in accordance with New York State Law, taxpayers within the Village of Malone will only pay taxes for the General Fund and Highway Townwide Fund portions of the Town Budget, as they also pay a Village tax for services that are provided to Town - outside village - taxpayers through  this town budget.

Breakdown by fund:

            2010 Preliminary rate                 increase/decrease                         2009 rate

General Fund                        1.468613               + .086456                                      1.382157        

Part Town General     .326431               + .046596                                       .279835            Highway Townwide            1.133680               -  .051413                                      1.185093

Highway Outside       3.485801               -  .238134                                      3.723935        

Fire Protection             .897224               + .136733                                      .760491                        

Overall comparison with previous years:

                                                                                                                Amount Raised

Year                Appropriations          Revenues        Fund Balance                        By Taxes

2010                2,673,414**                300,160           369,000                       2,004,254**

2009                2,634,863**                287,178           387,699                       1,959,986**

2008                2,618,069**                320,698           357,000                       1,940,371**

2007                2,569,701**                307,566           312,700                       2,366,673**

2006                2,420,842**                320,011           355,382                       1,745,449**

2005                2,426,111**                290,746           415,630                       1,719,735**

2004                2,267,264**                277,224           365,830                       1,624,210**

2003                2,372,193**                449,599           356,150                       1,566,444**

2002                2,239,992**                269,960           345,250                       1,624,782**

2001                2,082,830**                261,460           261,350                       1,560,020**

2000                1,934,562                    274,994           326,250                       1,333,318

** These amounts include funding for the two Water Districts, which are paid by the benefited property owners in each district.

Overview of Appropriations by Fund:

            Preliminary 2010 budget      increase/decrease                               2009 budget

General Fund                         972,619                  + 11,067                                       961,052   

Part Town General   103,722                   +   3,221                                      100,501            Highway Townwide            478,703                   -  14,593                                       492,684         

Highway Outside       844,258                   -  15,102                                       859,360         

Fire Protection           205,000                   + 34,000                                       171,000                                                  

Overview of Amounts to be raised by Taxes by Fund:                     

            Preliminary 2010 budget                  increase/decrease                   2009 budget

General Fund                        535,279                       +  34,728                                 500,551

Part Town General     69,322                       +  11,809                                   57,513             Highway Townwide            413,203                       -   15,981                                 429,184

Highway Outside      740,258                       -   25,102                                 765,360

Fire Protection           205,000                        + 34,000                                 171,000                                                                                              

Please note:  There are two special districts for water service:  West Side Water district ( F ) and East Side Water district ( FE ) .  In each case, the amounts to be raised to fulfill budgetary requirements are attributed only to benefited properties  in each respective district, with the rates  determined by the number of EDU’s (Equivalent Dwelling Units) per district. 

            Figures calculated for this Budget were based on the  EDU numbers  provided  by the Assessor, who designated the West Side Water District as having 234.5 EDU’s and the East Side District with 155.5 EDU’s as of 9/22/09. 

  Preliminary  2010 EDU Rate             increase/decrease               2009 EDU Rate

West Side       $  80.345416                           +  7.142776                 $  73.20264